Privacy Policy

1. Who we are

This website and the International Conference on Medical, Biological and Pharmaceutical Sciences (ICMBPS 2026) are run by the ICMBPS Organising Committee, Adelaide, South Australia ("we", "us"). We handle personal information in line with the Australian Privacy Principles in the Privacy Act 1988 (Cth) and, for people in the European Economic Area or the United Kingdom, the General Data Protection Regulation (GDPR).

2. Information we collect

• Contact and professional details: name, email, phone, country, institution and position, when you submit an abstract, register, request the brochure or contact us.
• Abstract content: your abstract, uploaded files, and the names and affiliations of co-authors and mentors you list.
• Registration and billing details: registration category, add-ons and billing name and address. Card payments are handled by our payment provider; we never see or store your full card details.
• Visa invitation letters: if you request a letter, the passport details needed to issue it. These are used only for the letter and are never published.
• Website usage: basic technical data such as browser type and pages visited. See section 9 on cookies.

If you give us details of another person, such as a co-author, please make sure they know you have done so and where to find this policy.

3. How we use it

• To review abstracts and send decisions and reviewer comments.
• To process registrations and payments, and send receipts, invoices and invitation letters.
• To publish the programme, including accepted abstract titles, presenter names and affiliations.
• To issue certificates of attendance and presentation.
• To answer your questions and send essential updates about the conference.
• To send news about future ICMBPS events, only if you have agreed. You can unsubscribe at any time.

Under the GDPR, we rely on performing our contract with you (registration and submission), our legitimate interest in running the conference, our legal obligations (for example tax records) and, for marketing, your consent.

4. Who we share it with

• Members of the International Scientific Committee, who review abstracts.
• Service providers who help us run the conference: website hosting, email delivery, payment processing (Stripe) and the venue.
• Government authorities, where the law requires it.

We do not sell personal information.

5. Overseas disclosure

Some of our service providers and reviewers are located outside Australia, including in the United States. Where we send information overseas, we take reasonable steps to make sure it is protected to the standard required by Australian law and, where it applies, the GDPR.

6. How long we keep it

• Abstracts, registrations and certificates: up to two years after the conference.
• Passport details for invitation letters: deleted within 30 days after the letter is issued.
• Financial records: as long as tax law requires.

7. Security

The website uses encrypted connections (HTTPS). Access to submissions and registrations is limited to the organisers and reviewers who need it, and administrator accounts use two-factor authentication. Uploaded abstracts and personal data are not publicly indexed.

8. Your rights

You can ask to access or correct the personal information we hold about you. If you are covered by the GDPR, you can also ask us to delete or restrict it, object to how we use it, or receive a copy in a portable format. Contact us using the details below and we'll reply within 30 days.

9. Cookies

We use only the cookies needed for the website to work, such as remembering your progress through a form. We don't use analytics or advertising cookies. If we add analytics, we'll ask for your consent first.

10. Complaints

If you have a concern, please contact us first. If you're not satisfied with our response, you can complain to the Office of the Australian Information Commissioner (oaic.gov.au) or, in the EEA or UK, to your local data protection authority.

11. Contact

Privacy enquiries: secretary.icmbps@proton.me